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For Deans and Heads of Departments

This page provides a summary of some of the key rules and regulation that fall under the responsibility of the deans and heads of departments concerning research data.

Ownership of data

Research data in general belongs to the university rather than the individual researcher. In collaborative projects with other universities, it is vital to ensure that ownership of data is clear. In international collaborations, one needs to determine which countries laws apply.

Read more about research data and documents at the Staff pages


According to Swedish law, research data has to be archived. It is the responsibility of the heads of department and managers at the equivalent level to ensure that archiving regulations are adhered to.

The Swedish National Archives Regulation on preservation and disposal, in Swedish (RA-FS 1999:1) (PDF, 120 kB, new tab)

At this time Lund University does not have a technical solution for e-archiving, but there are local solutions that can be used in the meantime. See information for the Faculty of Social Sciences.

Personal and sensitive data

Each head of the department is responsible for ensuring that the processing of personal data is carried out in a correct and legal way.

Read at the Staff pages about manager's work with personal data and data protection

This includes insuring notification to the university’s personal data representation and application for ethical vetting when necessary. Safe storage must also be insured, see information for the Faculty of Social Sciences.


E-mail us at ref [at] sambib [dot] lu [dot] se (ref[at]sambib[dot]lu[dot]se) or contact:

maja [dot] carlson [at] sambib [dot] lu [dot] se (Maja Carlson)
Phone: 046-222 09 94
Ann-Sofie Zettergren
Phone: 046-222 16 92